AGENDA - HOW TO PREPARE AND USE

PURPOSE           An Agenda is a list of items to be done at the
                  meeting.  Furnish copies of the Agenda to the Vice
                  Presidents, Secretary, Parliamentarian, and a
                  copy for yourself.

PREPARATION       The president should consult these items and bring
                  them to the meeting:

                      Bylaws, Policies and Procedures, Standing Rules,
                      Calendar of events required or planned for such
                      as:

                              May        Program Planning
                              June       Ways and Means
                              Sept.      District Fall Conference
                              January    District Winter Conference
                              February   Election of Nominating Committee
                              March      Election of Officers
                              April      Installation of Officers

                      List of Committee Appointments.

                  In addition, the President should check with Stand-
                  ing and Special Committee Chairs to see if they
                  will have reports and allot the appropriate time on
                  the agenda for their reports.

                  Consult Minutes of previous meeting for unfinished
                  business which should come before this meeting.
                  Copies of Minutes should be mailed to the President
                  one week before the meeting.



                        SAMPLE AGENDA Business Meeting  


CALL TO ORDER     Stand, if possible, rap the gavel once, wait for
    ON TIME       quiet, then say:

                      "The (month) business meeting of the _________
                      Business and Professional Women's Club will
                      please come to order."  (State the type of
                      meeting, e.g., Board, Executive, Business.)

                  (If you normally have an invocation and the 
                  Pledge at your business meeting...)

INVOCATION        "The Invocation will be given by _____________ followed
                  by ___________.  Please rise." (If you normally have an                         inspiration at your business meeting, say, "You may
                  remain seated.)
 
PLEDGE OF         "The Pledge of Allegiance by __________.  Will you
ALLEGIANCE        please rise." 
 
WELCOME           Greet those attending and introduce guests, if any,
                  present.  (Write your welcome out and make it a
                  part of your Agenda.)

QUORUM            Ask the Parliamentarian or the Secretary if quorum is
                  present.  (Consult your bylaws for the quorum
                  required.)

MINUTES           "Will the Secretary please read the minutes of
                  (month and day) meeting."  When finished...
                  "Are there any corrections to the minutes?"
                  If none, say, "The minutes are approved as read."
                  If some, say, "The minutes are approved as amended."

TREASURER'S       "May we please have the Treasurer's report?"
    REPORT        (Treasurer reports the beginning balance, amount
                  of expenditures, and ending balance. The written
                  report gives details including income, every
                  expenditure including check number, payable to,
                  reason, amount and ending balance.)

                  Treasurer gives copy to the President and Secretary.
                  Secretary reports ending balance in the minutes and
                  attaches report to the minutes.

                  After report, President says, "The report will be
                  filed.

BILLS             "Are there any bills?"  Bills should have been
                  given to the Treasurer before the meeting.  She
                  reads them and moves they be paid.  If no motion
                  is made, the President can say, "If there are no
                  objections, these bills will be paid," or "What is
                  your pleasure regarding these bills?"

CORRESPONDENCE    Ask Corresponding Secretary or Secretary to report
                  on letters received.  Letters should be condensed.
                  Give name of sender and gist of letter.

                  If no action is needed, correspondence may be read
                  or just reported.  If action must be taken, it is
                  read under "New Business."

STANDING          "Will the chair of ___________ committee please
COMMITTEE         give the committee's report?"  or  "May we please
REPORTS           have the report of the ___________ committee?

SPECIAL           "May we please have the report of the ___________
COMMITTEE         committee?"
REPORTS

UNFINISHED        NOT "OLD BUSINESS".  Unfinished business is from the 
BUSINESS          minutes of the previous meeting.  Say, "Under unfinished
                  business we have a motion which was postponed to this
                  meeting.  The motion before us is _______________

NEW               Say, "Under new business we have an invitation to
BUSINESS          join __________ BPW Club in a Ways and Means Project.
                  Will the Corresponding Secretary (or Secretary)
                  please read the letter."
                  "What is your pleasure?"  Should have a motion.

                  Or say, "Is there any new business?"

ANNOUNCE-         "Are there any announcements?"
MENTS

ADJOURNMENT      "If there is no further business, the meeting is
BUSINESS         adjourned."
MEETING          Or,  "Is there any further business?  There being
                 none, the meeting is adjourned."  No motion is
                 needed to adjourn the meeting.